Book a cash trade stand form - The Aylsham Show

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Market Lane Stand Applications

How to Apply

All Market Lane Stands must be applied for online, except in exceptional circumstances when you can contact the Event Co-ordinator – David Hitcham for a Paper Copy: [email protected]

The closing date for Applications is Monday 19th August 2024 after which a Late Entry Fee of £75 will apply.

To make an online application, fill in the form below and click Submit application.

Payment and booking confirmation

No payment is taken at this stage. When you click Submit application you will see confirmation that we have received and are reviewing your application. If your application is accepted we will contact you by email to arrange payment. Once payment is made you will receive a booking confirmation.

Invoices

If your online application is successful, you will receive an invoice summarising your Stand costs. Please retain this as your receipt and there is no VAT payable.

Market Lane Stand rules

All Market Lane Stands must comply with the following rules:

There are strictly no vehicle movements, without prior permission, on or off the Showground between the hours of 8.30am and 5.30pm on Show day.
If you are mowing the grass on your stand, you must either dispose of the cuttings off site (to comply with National Trust regulations), and/or the Show will provide a receptacle for disposal on site. Please enquire at the Showground Office as appropriate.
Copies of our Safeguarding, and Equality and Diversity Policies are available here. You are asked to comply with them.
The information within this application form and supporting documentation is for the sole use of The Aylsham Agricultural Show Association Limited (AASA). Please see our Privacy Policy for full details.
The AASA recommends that Show Exhibitors and Caterers use biodegradable items whenever possible.
Traders may be inspected on the day and failure to provide the correct certification as requested in this form may result in you being unable to trade.
The Show is legally required to submit a list to Broadland District Council of all Food and Drink Suppliers at the Show. Broadland District Council may then forward this to other Councils as appropriate.

Application Form

Stand costs

Minimum 6 metres frontage Depth 6 metres	£140.00
Additional metres (per metre)	£20.00
Electric 16amp hook-ups Please select the number of electric hook-ups you require	£50.00
Electric 32amp hook-ups Please select the number of electric hook-ups you require	£90.00
Is a WiFi connection required? NB: The WIFI will only work if you have a mobile phone with Bluetooth card reader, or a stand alone card reader with 3/4G which is WIFI enabled. If you only have an older stand alone card reader with 3/4G which is not WIFI enabled, it is not likely to work with the very poor mobile phone signal at Blickling.	Free
Do you require WiFi for a VPN?	Free
Do you require WiFi for online EPOS?	Free
Showground vehicle pass You will require a pass for each vehicle you intend to bring to the Showground on Show day. Each pass will admit one vehicle and the driver, and one other adult (who must be trade stand staff) before 8.30am only. For deliveries before Show day, this pass will not be required and you will simply report to the Showground Office.	Free
Late Entry Fee (if applying after 19th August 2024) Failure to include this for a late application will result in your application being rejected.	£75.00
Additional Other Admission Tickets	£21.00
Memberships (if required) for Double Ticket If you would also like to become a Show Member, please select this option. This will give you two additional Admission Tickets and two Members badges.	£65.00
Total: £

Business information

Business name*

Email address*

Emergency Show Day telephone number*

Business description*

Booking Guidelines/Terms and Conditions*
I HEREBY ACKNOWLEDGE that before making this entry, I have carefully read the Booking Guidelines/Terms and Conditions, and that I make this entry in accordance with them.
I agree in all respects to comply with and be bound by these Guidelines. I indemnify the Aylsham Show in respect of any claim that may arise from our attendance. I understand that the Organisers of the Show have no liability to me for any accident, injury, damage, illness, disease or other loss occurring to me or my property. I understand that I shall be responsible to the Aylsham Show for losses suffered by them to the extent that it arises from or is contributed to, in any way, by any act, neglect or omission by me or any person for whom I am responsible. I also understand that the Aylsham Show reserves the right to close or cancel any entry for whatever reason and refund any fee.

Further business information

Contact name (person responsible)*

Email address*

Contact telephone*

Postal address*
For vehicle passes and admission tickets

Facebook handle
(For publicity purposes)

Instagram handle
(For publicity purposes)

Are you bringing a marquee/gazebo to the Show?*
Yes; and I will comply with fire safety as per the regulations outlined here No

Any other comments you would like to make?

Insurance policy documents

Public liability policy document*
This should be for a minimum of £2million but for smaller and lower Risk Traders £1million will suffice

Do you have employer liability insurance?*
Yes No

Employer liability policy document*

Health and safety

Electrical items conditions*
I understand that I will be required to show a valid PAT Certificate for all electrical items unless they are within the manufacturers warranty

Fire safety terms*
I accept that all traders are responsible for the fire safety of their own stand and must provide their own firefighting equipment as outlined here

Your completed risk assessment*
You can either provide your own documentation or download and complete our template here

Will you be bringing a silent running generator, or other power unit which might be part of your catering vehicle or hospitality unit?*
Yes No

Please give details of your silent running generator or other power unit*

Traders Using LPG – Questions and Information

Are you bringing LPG or equivalent to the Show?*
Yes No

Do you have an inspection/gas safety certificate for the appliances and pipe work, and are all hose connections made with “crimped” fastenings?*
Yes No

Are cooking appliances fixed securely on a firm non-combustible heat insulating base and surrounded by shields or similar material on three sides?*
Yes No

Do the shields provide an adequate and effective barrier of at least 600mm between the heat source and any combustible material?*
Yes No

Have you ensured that no combustible materials can be blown against, or fall onto the apparatus?*
Yes No

Are the LPG cylinders kept outside, or within a specific ventilated unit, secured in the upright position and out of the reach of the general public?*
Yes No

Do you ensure that only those cylinders in use are kept at your unit/stall? *
(Spares should be kept to a minimum and in line with any specific conditions for the event) Yes No

Are the gas cylinders readily accessible to enable easy isolation in case of an emergency?*
Yes No

Are the cylinders located away from entrances, emergency exits and circulation areas?*
Yes No

Do you ensure that gas supplied is isolated at the cylinder, as well as the appliance when the apparatus is not in use and the appliances are fitted with full flame safety devices on all burners that are not readily visible?*
Yes No

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